Solutions
1256 Providence Knoll Drive
Richmond, VA 23236
(804) 330-0000

Vendor Master File

L	M	H	____	Departmental/Divisional Accounts Payable File
L	M	H	____	Roll A/P Processing into Parent Entity
L	M	H	____	Supports One Time Vendors
L	M	H	____	Automatically Assigns New Vendor Number
L	M	H	____	Supports User Defined Numbering Convention
Change Vendor ID Number:
L	M	H	____	Change Individual Vendor ID
L	M	H	____	Mass Change Vendor ID Numbers
L	M	H	____	Automatically Updates Transaction Files
L	M	H	____	Consolidate Vendor Files
L	M	H	____	Identifies Vendor Type
L	M	H	____	Supports Foreign Addresses
Supports Contract Employees:
L	M	H	____	Process Through Accounts Payable
L	M	H	____	Process Through Payroll
L	M	H	____	Process Federal Withholding in A/P Automatically
L	M	H	____	Process State Withholding in A/P Automatically
Vendor Master File Supports:
L	M	H	____	Single Order-From Contact
L	M	H	____	Multiple Order-From Contacts
L	M	H	____	Single Ship-From Contact
L	M	H	____	Multiple Ship-From Contacts
L	M	H	____	Multiple Pay-to Contacts
L	M	H	____	Default Freight Carries
L	M	H	____	Default FOB Terms
L	M	H	____	Maintain Electronic Copy of Purchase Contracts
Attach Vendor Contracts to:
L	M	H	____	Master Files
L	M	H	____	Item Cost Tables
L	M	H	____	Supports Vendor Web Access to Master Files
Vendor Can View:
L	M	H	____	Item Sales History
L	M	H	____	Production Forecasts
L	M	H	____	Open Sales Orders
L	M	H	____	Pricing Tables
L	M	H	____	Payment History
Vendor Can Change:
L	M	H	____	Basic Contact Information
L	M	H	____	Order From
L	M	H	____	Remit to
L	M	H	____	Payment Terms
L	M	H	____	Pricing Tables
L	M	H	____	Changes Automatically Routed for Approval
L	M	H	____	Changes Marked as Provisional Until Approved
L	M	H	____	Supports Multiple 1099 Codes per Vendor
L	M	H	____	Non-Print 1099 if Below Minimum Value
L	M	H	____	Automatically Prints W-4 Forms for New Vendors
L	M	H	____	Prints W-4 Information Form or Equivalent
L	M	H	____	Prints User Defined Cover Letter
L	M	H	____	Holds Po/Invoice if W-4 Information Missing
L	M	H	____	Payment to Third Party
Quick Purchase Review:
L	M	H	____	Outstanding Balance
L	M	H	____	Last Check Date
L	M	H	____	Check Amount
L	M	H	____	Invoices Paid
L	M	H	____	Last Purchase Date
L	M	H	____	Last Purchase Amount
L	M	H	____	Purchases This Year
L	M	H	____	Purchases in Previous Years
L	M	H	____	Single Default Expense Account
L	M	H	____	Multiple Default Expense Accounts
L	M	H	____	Default Percentage Distribution
User Defined Blanket Payment Terms:
L	M	H	____	Due Date
L	M	H	____	Discount Date
L	M	H	____	Discount %
L	M	H	____	Grace Period for Discounts Taken
L	M	H	____	Tax Rate
User Defined Individual Payment Terms:
L	M	H	____	Due Date
L	M	H	____	Discount Date
L	M	H	____	Discount %
L	M	H	____	Grace Period for Discounts Taken
L	M	H	____	Tax Rate
L	M	H	____	Supports User Defined Discount Calculations
L	M	H	____	Primary Contact
L	M	H	____	Comment Field
L	M	H	____	Maintain Vendor Special Purchasing Instructions
L	M	H	____	Display Instructions Automatically During PO Entry
Vendor Performance Rating System:
L	M	H	____	Automatically Calculated and Tracked
L	M	H	____	Manual Assignment of Ratings
L	M	H	____	Prints Performance Rating Report
L	M	H	____	Warns if Rating Below User Defined Limits
L	M	H	____	Compares Vendors Supplying Equivalent Items
L	M	H	____	On-Time Delivery
L	M	H	____	Price Variation from Standard/Last Cost
L	M	H	____	Over/Under Shipments
L	M	H	____	Reject Rates
L	M	H	____	Billing Errors
L	M	H	____	Response Rate to Requests for Quotations
L	M	H	____	User Defined Criteria
Vendor Contact Manager:
L	M	H	____	Unlimited Notes by Date and User
L	M	H	____	Call Back Scheduling
L	M	H	____	Workflow Forwarding with Attached Notes
L	M	H	____	Stores all Applicable Documents
L	M	H	____	Review by User ID
L	M	H	____	Review by Item ID
L	M	H	____	Review by Purchase Order
L	M	H	____	Review by Subject Matter
Supports Vendor Document Management System:
L	M	H	____	Contracts
L	M	H	____	General Correspondence
L	M	H	____	E-mail Documents
L	M	H	____	Documents Linked to Fields and Tables
L	M	H	____	Supports e-Signature on Contracts
L	M	H	____	User Defined Vendor Master Fields

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