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Accounting Software Library General Ledger Software Selection Tool

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Vendor Master File from Accounting Software Selection Tool

L M H ____ Departmental/Divisional Accounts Payable File
L M H ____ Roll A/P Processing into Parent Entity
L M H ____ Supports One Time Vendors
L M H ____ Automatically Assigns New Vendor Number
L M H ____ Supports User Defined Numbering Convention
 Change Vendor ID Number:
L M H ____ Change Individual Vendor ID
L M H ____ Mass Change Vendor ID Numbers
L M H ____ Automatically Updates Transaction Files
L M H ____ Consolidate Vendor Files
L M H ____ Identifies Vendor Type
L M H ____ Supports Foreign Addresses
 Supports Contract Employees:
L M H ____ Process Through Accounts Payable
L M H ____ Process Through Payroll
L M H ____ Process Federal Withholding in A/P Automatically
L M H ____ Process State Withholding in A/P Automatically
 Vendor Master File Supports:
L M H ____ Single Order-From Contact
L M H ____ Multiple Order-From Contacts
L M H ____ Single Ship-From Contact
L M H ____ Multiple Ship-From Contacts
L M H ____ Multiple Pay-to Contacts
L M H ____ Default Freight Carries
L M H ____ Default FOB Terms
L M H ____ Maintain Electronic Copy of Purchase Contracts
 Attach Vendor Contracts to:
L M H ____ Master Files
L M H ____ Item Cost Tables
L M H ____ Supports Vendor Web Access to Master Files
 Vendor Can View:
L M H ____ Item Sales History
L M H ____ Production Forecasts
L M H ____ Open Sales Orders
L M H ____ Pricing Tables
L M H ____ Payment History
 Vendor Can Change:
L M H ____ Basic Contact Information
L M H ____ Order From
L M H ____ Remit to
L M H ____ Payment Terms
L M H ____ Pricing Tables
L M H ____ Changes Automatically Routed for Approval
L M H ____ Changes Marked as Provisional Until Approved
L M H ____ Supports Multiple 1099 Codes per Vendor
L M H ____ Non-Print 1099 if Below Minimum Value
L M H ____ Automatically Prints W-4 Forms for New Vendors
L M H ____ Prints W-4 Information Form or Equivalent
L M H ____ Prints User Defined Cover Letter
L M H ____ Holds Po/Invoice if W-4 Information Missing
L M H ____ Payment to Third Party
 Quick Purchase Review:
L M H ____ Outstanding Balance
L M H ____ Last Check Date
L M H ____ Check Amount
L M H ____ Invoices Paid
L M H ____ Last Purchase Date
L M H ____ Last Purchase Amount
L M H ____ Purchases This Year
L M H ____ Purchases in Previous Years
L M H ____ Single Default Expense Account
L M H ____ Multiple Default Expense Accounts
L M H ____ Default Percentage Distribution
 User Defined Blanket Payment Terms:
L M H ____ Due Date
L M H ____ Discount Date
L M H ____ Discount %
L M H ____ Grace Period for Discounts Taken
L M H ____ Tax Rate
 User Defined Individual Payment Terms:
L M H ____ Due Date
L M H ____ Discount Date
L M H ____ Discount %
L M H ____ Grace Period for Discounts Taken
L M H ____ Tax Rate
L M H ____ Supports User Defined Discount Calculations
L M H ____ Primary Contact
L M H ____ Comment Field
L M H ____ Maintain Vendor Special Purchasing Instructions
L M H ____ Display Instructions Automatically During PO Entry
 Vendor Performance Rating System:
L M H ____ Automatically Calculated and Tracked
L M H ____ Manual Assignment of Ratings
L M H ____ Prints Performance Rating Report
L M H ____ Warns if Rating Below User Defined Limits
L M H ____ Compares Vendors Supplying Equivalent Items
L M H ____ On-Time Delivery
L M H ____ Price Variation from Standard/Last Cost
L M H ____ Over/Under Shipments
L M H ____ Reject Rates
L M H ____ Billing Errors
L M H ____ Response Rate to Requests for Quotations
L M H ____ User Defined Criteria
 Vendor Contact Manager:
L M H ____ Unlimited Notes by Date and User
L M H ____ Call Back Scheduling
L M H ____ Workflow Forwarding with Attached Notes
L M H ____ Stores all Applicable Documents
L M H ____ Review by User ID
L M H ____ Review by Item ID
L M H ____ Review by Purchase Order
L M H ____ Review by Subject Matter
 Supports Vendor Document Management System:
L M H ____ Contracts
L M H ____ General Correspondence
L M H ____ E-mail Documents
L M H ____ Documents Linked to Fields and Tables
L M H ____ Supports e-Signature on Contracts
L M H ____ User Defined Vendor Master Fields