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Accounting Software Library General Ledger Software Selection Tool

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Accounts Payable / Payables Analysis - Questions for Selecting Accounting Software

L M H ____ Automatic Invoice Approval if:
L M H ____ Invoice Below Threshold Amount
L M H ____ Vendor Pre-Approved
L M H ____ Invoice and PO Subtotals Agree
L M H ____ PO Closed and Unit Prices Agree
L M H ____ Supports 3-Way Invoice Approval
 Invoice Approval Workflow System:
L M H ____ User Defined Workflow Criteria
L M H ____ Route to Individual by Dollar Value
L M H ____ Display Discrepancies Only
L M H ____ AutoDial Vendor
L M H ____ Contact Manager Tracking
L M H ____ Create to-do Lists
L M H ____ Route Up/Down Approval Chain
L M H ____ Supports Approval Audit Reviews
L M H ____ Supports Offsetting Entries Between A/P and A/R
L M H ____ Automatic Account Aging
L M H ____ Aging Based Upon Discount Date
L M H ____ Aging Based Upon Period End Date
L M H ____ User Defined Aging Criteria
L M H ____ Payment Scheduling by Discount Date
L M H ____ Payment Date Based on User Defined Payment Cycle
L M H ____ Prompts for Excessive Payment Delay
L M H ____ Automatic Calculation of Discount
L M H ____ Review and Modify Calculated Discounts
L M H ____ Reinstate Discount After Expiration Date
L M H ____ Part Pay Invoice for Partial Receipt
 Screen Review of Invoices Which Are Due:
L M H ____ By Vendor
L M H ____ By Range of Vendors
L M H ____ By Vendor Type
L M H ____ By Invoice
L M H ____ By Voucher
L M H ____ By Due Date
L M H ____ By Bank Account
L M H ____ Display of Cash Available
L M H ____ Cash Available Includes Projected Revenues
 Analyze all Obligations in Single Screen:
L M H ____ Sorted by User Defined Periods
L M H ____ Invoices Received
L M H ____ Outstanding Purchase Orders
L M H ____ Unvouchered Receipts
L M H ____ Recurring Charges
L M H ____ Loans Payable
L M H ____ Estimated Payroll Expenses
L M H ____ Other Fixed Obligations
L M H ____ Estimated Operating Expenses
L M H ____ Past Due Payables Report
L M H ____ Suspend Recurring Payments
L M H ____ Clear Payment Schedule
 Automatic Recalculation of Payment Schedule:
L M H ____ Users Specified Total Payment
L M H ____ User Specified Percentage Reduction
L M H ____ Alter Due Dates
L M H ____ Exclusion of Specified Invoices
L M H ____ Partial Payment of Specified Invoices
L M H ____ Select Specific Invoices
L M H ____ Select Specific Vendors
 Globally Modify Invoice Selection Parameters:
L M H ____ Increase Payment Due Date
L M H ____ Exempt Specified Vendor Types/Classes
L M H ____ Exempt Specific Vendors
L M H ____ Exempt Specific Invoice Types
L M H ____ Parameters Modified Until Changed
 Manual Selection of Payments:
L M H ____ Specific Invoices
L M H ____ Specific Vendors
L M H ____ Adjust Invoice Amount During Payment Processing
L M H ____ Assign Payment Priority by Vendor
L M H ____ Put Vendor on Hold
L M H ____ Pay Invoices Which Are Not on File
L M H ____ Supports Approval Prior to Check Printing
L M H ____ Supports Invoice Adjustments After Check Printing
L M H ____ Automatically Deducts Adjustment in Next Check